New Hire Reporting became law in October 1997.
The law requires all employers to report all newly hired and rehired employees to the New Hire Reporting Program within twenty (20) days from the date the employee is hired or rehired regardless if the employee owes child support. MCA § 40-5-922
If the employee has been separated from employment with the business for more than sixty (60) consecutive days, a new hire report is required to be submitted within twenty (20) days from the individual’s rehire date.
States match New Hire reports against their child support records to locate parents, establish a child support order, or enforce an existing order. In addition to matching within a state, states transmit the New Hire reports to the National Directory of New Hires (NDNH).
State agencies operating employment security (unemployment insurance) and workers' compensation programs have access to their state New Hire information to detect and prevent erroneous benefit payments.
In addition, each state can conduct matches between its own New Hire database and other state programs to prevent unlawful or erroneous receipt of public assistance, including welfare, food stamps and Medicaid payments. http://www.acf.hhs.gov/css/resource/new-hire-reporting-answers-to-employer-questions
Yes. You may send reports to the NHR Program by email through the State of Montana File Transfer Service. This application can be accessed through ePass and allows you to transmit sensitive information (such as social security numbers) to the NHR Program securely at NewHireReporting@mt.gov . Please do NOT send files by regular email, only submit files through the File Transfer Service.
Yes, these employees are required to be reported within twenty (20) days as a new hire. If they are returning to work after being separated from employment with your company for sixty (60) consecutive days as a rehire, a new report will need to be submitted.
Yes, if your business’ FEIN changes and your employee(s) are being paid under the new FEIN, you must submit a new hire report for each employee under the new FEIN number with the date of hire as the first day the employee started working under the company’s new FEIN.
Yes. In order to legally work in the United States, workers from other countries are required to apply for a social security number. Once they receive their social security number you are required to report them to the NHR Program. Please do not report non-valid social security numbers or alien identification numbers. Reports containing such numbers will be rejected and you may be contacted by NHR staff.