Home » Public Health & Safety » Women's & Men's Health » Montana Title X Family Planning Administrative Manual

Montana Title X Family Planning Administrative Manual

Montana Title X Family Planning Administrative Manual

Administrative Manual Cover Page
State Seal Page
Revision Page
Table of Contents
Quick Reference 
Definitions
Acronyms and Abbreviations

1 - Project Management and Administration

Revision Date
1-1 Manual Purpose & Organization 6/15
1-2 DPHHS and State Family Planning Structure and Management 6/15
1-3 Title X Clinic Structure and Management 6/15
1-4 Montana Family Planning Administrators 6/15
1-5 Prohibition of Abortion 3/17
1-6 Facilities and Accessibility of Services 6/15
1-7 Limited English Proficient Persons 3/17
1-8 Emergency Management 6/15
1-9 Conflict of Interest 6/15
1-10 Request for Proposal 6/15
1-11 Standards of Research Activities 6/15
1-12 Program Reviews 6/15
1-13 Site Visits 6/15
1-14 Satellites 6/15

2 - Project Services and Clients

Revision Date
2-1 Definition of Title X Family Planning Services 3/16
2-2 Client Eligibility and Priority Populations 3/16
2-3 Client Confidentiality 6/15
2-4 Client Non-Discrimination 3/17
2-5 Client Dignity and Cultural Competence 6/15
2-6 Voluntary Participation 6/15
2-7 Scope of Family Planning Services 3/17
2-8 Changes in Services and Program Structure 6/15
2-9 Compliance with Federal Statutes 6/15
2-10 Mandatory Reporting 6/15
2-11 HIPAA Compliance 3/17

3 - Financial Management

Revision Date
3-1 Financial Management System 3/16
3-2 Reasonableness Allocability and Allowability of Costs 3/17
3-3 Charges, Billing and Collection 6/15
3-4 Determination of Income 6/15
3-5 Allocation of Funds 6/15
3-6 Title X Budget 3/16
3-7 Financial Accountability Statements 3/16
3-8 Travel Reimbursement 6/15
3-9 Financial Record Retention 6/15
3-10 Property Management System 6/15
3-11 Fiscal Audits 6/15
3-12 Program Related Income 3/17

4 - Project Personnel, Training, and Technical Assistance

Revision Date
4-1 Title X Personnel 6/15
4-2 Personnel Policies 6/15
4-3 Training and Technical Assistance 3/17

5 - Planning and Evaluation

Revision Date
5-1 Title X Evaluation Plan 3/16
5-2 Pap Test Report 6/15
5-3 Internal Medical Audit 6/15
5-4 Medical Standards Committee 6/15
5-5 Clinical Provider Competency 6/15
5-6 Montana Family Planning Data System 6/15

6 - Community Participation, Education, and Project Promotion

Revision Date
6-1 Community Participation 6/15
6-2 Community Education and Project Promotion 6/15

7 - Information and Education Materials Approval

Revision Date
7-1 Information and Education Committee 6/15
7-2 Health Education Approved Documents 3/16
7-3 Publication Disclaimer 6/15

8 - Clinical

Revision Date

8-1 General Clinical Information

8-1-1 General Clinical Information 6/15
8-1-2 Montana Title X Family Planning Clinical Protocol Manual 3/16

8-2 Consents

8-2-1 Consents 6/15

8-3 Determining the Need for Services

8-3-1 Determining Need for Services 3/16
  8-3-1-1 Clinical Pathway 6/15
8-3-2 Reproductive Life Plan 6/15
8-3-3 Sexual Health Assessment 3/16
8-3-4 Client Centered Services 6/15
8-3-5 Intimate Partner Violence-Domestic Violence 6/15

8-4 Health History

8-4-1 Comprehensive Health History 6/15

8-5 Periodic Physical Assessment

8-5-1 Women's Periodic Physical Assessment 6/15
8-5-2 Men's Periodic Physical Assessment 3/16
8-5-3 Revisits 3/16

8-6 Diverse Populations

8-6-1 Diverse Populations 6/15
8-6-2 Lesbian, Gay, Bisexual, Transgender Individuals 6/15
8-6-3 Adolescent Counseling 3/17

8-7 Contraceptive Services

8-7-1 Contraceptive Services 3/17
8-7-2 Sterilization  6/15
8-7-3 State Sterilization Fund 3/16
8-7-4 State IUC Program 3/17
8-7-5 State Implant Program 3/17
8-7-6 RN Contraceptive Starts 3/16

8-8 Pregnancy Testing

8-8-1 Pregnancy Diagnosis and Counseling 3/16
  8-8-1-1 Pregnancy Test Information and Health History 3/17

8-9 Preconception

8-9-1 Preconception Health Services for Women and Men 6/15

8-10 Achieving Pregnancy

8-10-1 Achieving Pregnancy 6/15

8-11 Basic Infertility Services

8-11-1 Basic Infertility Services 6/15
8-11-2 Basic Infertility Services for Women 6/15
8-11-3 Basic Infertility Services for Men 6/15

8-12 Sexually Transmitted Infections

8-12-1 Sexually Transmitted Infection Services  3/16

8-13 Referrals and Reporting

8-13-1 Social Service Referral Guidelines 6/15
8-13-2 Medical Service Referral Guidelines 6/15
8-13-3 Reportable Conditions 6/15

8-14 Related Preventive Health Services

8-14-1 Related Preventive Health Services 6/15
8-14-2 Immunizations 6/15

8-15 Laboratory Services

8-15-1 Laboratory Services 6/15
8-15-2 Clinical Laboratory Improvement Amendments 6/15

8-16 Emergency Medical Services

8-16-1 Emergency Medical Services 6/15

8-17 Pharmacy

8-17-1 Pharmacy Policies and Procedures 6/15
8-17-2 Emergency Contraception 6/15
8-17-3 340B Drug Discount 6/15
8-17-4 Pharmacy Drug Recall 6/15
8-17-5 Pharmacy Standing Orders 6/15
  8-17-5-1 Sample Standing Orders 6/15

8-18 Clinical Records

8-18-1 Purpose and Content of the Medical Record 6/15
8-18-2 Documentation 6/15
8-18-3 Standardized Forms 6/15
8-18-4 Record Retention 6/15
8-18-5 Record Security 3/17
8-18-6 Release of Information 6/15
8-18-7 Record Transport 6/15

9 - Sample Policies

Revision Date
9-1 Instructions for Creating Local Policies 6/15
9-2 Sample Limited English Proficient Persons 3/17
9-3 Sample Emergency Operations Plan 6/15
9-4 Sample Conflict of Interest Policy 6/15
9-5 Sample Mandatory Reporting Policy 6/15
9-6 Sample Financial Management Policy 6/15
9-7 Sample Charges, Billing and Collections Policy 6/15
9-8 Sample Determination of Income Policy 3/16
9-9 Sample Personnel Policies 6/15
9-10 Sample Orientation Education and Workforce Development Policy 6/15
9-11 Sample Orientation Checklist and Acknowledgment Statement 3/17
9-12 Sample Management of Emergency Medical Services Policy 6/15
9-13 Sample Memorandum of Understanding 3/16

10 - Resources

Revision Date
10-1 Family Planning Portable Display 6/15
10-2 Technical Assistance, Consultation, and Clinic Resource Sharing 6/15
10-3 Title X National Training Centers 6/15
10-4 DHHS Regions 6/15
10-5 Title X Law 6/15
10-6 Title X Legislation 6/15
10-7 Summary of Title X Federal Regulations 6/15
10-8 Prohibition of Abortion Activities-CFR 6/15
10-9 Prohibition of Abortion Activities-Federal Register 6/15
10-10 Family Planning Administrative Rules 6/15
10-11 Lobbying Activities 6/15
10-12 Patient Bill of Rights and Responsibilities 6/15
10-13 340B Montana Healthcare Program Notice 6/15
10-14 340B Pharmacy ARM 37.85.905 6/15
10-15 MT Family Planning Data System Manual  3/16

11 - References

Revision Date
11-1 Title X Program Requirements 6/15
11-2 Providing Quality Family Planning Services 6/15
11-3 Program Policy Notice-Confidential Adolescent Services 6/15
11-4 Program Policy Notice-Integrating with Primary Care Providers 3/17