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Administrative Policy Manual

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Montana Title X Family Planning Administrative Manual

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Administrative Manual Cover Page
State Seal Page
Revision Page
Table of Contents
Quick Reference 
Definitions
Acronyms and Abbreviations

1 - Project Management and Administration

Revision Date
1-1 Manual Purpose & Organization 1/19
1-2 DPHHS and State Family Planning Structure and Management 1/19
1-3 Title X Clinic Structure and Management 1/19
1-4 Montana Family Planning Administrators 1/19
1-5 Prohibition of Abortion 1/19
1-6 Facilities and Accessibility of Services 1/19
1-7 Limited English Proficient Persons 1/19
1-8 Emergency Management 1/19
1-9 Conflict of Interest 1/19
1-10 Request for Proposal 1/19
1-11 Standards of Research Activities 1/19
1-12 Program Reviews 1/19
1-13 Site Visits 1/19
1-14 Satellites 1/19
1-15 Patient Bill of Rights and Responsibilities 1/19
1-16 Resources 1/19

2 - Project Services and Clients

Revision Date
2-1 Definition of Title X Family Planning Services 1/19
2-2 Client Eligibility and Priority Populations 1/19
2-3 Client Confidentiality 1/19
2-4 Client Non-Discrimination 1/19
2-5 Client Dignity and Cultural Competence 1/19
2-6 Voluntary Participation 1/19
2-7 Scope of Family Planning Services 1/19
2-8 Changes in Services and Program Structure 1/19
2-9 Compliance with Federal Statutes 1/19
2-10 Mandatory Reporting 1/19
2-11 HIPAA Compliance 1/19
2-12 Human Trafficking 1/19
2-13 Consents 1/19
2-14 Determining the Need for Services 1/19
2-15 Client Centered Services 1/19
2-16 Diverse Populations 1/19
2-17 Lesbian, Gay, Bisexual, Transgendered Individuals 1/19
2-18 Adolescent Counseling 1/19
2-19 Related Preventive Health Services 1/19
2-20 340B Drug Discount Program 1/19

3 - Financial Management

Revision Date
3-1 Financial Management System 1/19
3-2 Reasonableness Allocability and Allowability of Costs 1/19
3-3 Charges, Billing and Collection 1/19
3-4 Determination of Income 1/19
3-5 Allocation of Funds 1/19
3-6 Title X Budget 1/19
3-7 Financial Accountability Statements 1/19
3-8 Travel Reimbursement 1/19
3-9 Financial Record Retention 1/19
3-10 Property Management System 1/19
3-11 Fiscal Audits 1/19
3-12 Program Related Income 1/19
3-13 State Sterilization Fund 1/19
3-14 State IUC Implant Program 1/19

4 - Project Personnel, Training, and Technical Assistance

Revision Date
4-1 Title X Personnel 1/19
4-2 Personnel Policies 1/19
4-3 Training 1/19
4-4 Technical Assistance, Consultation, and Clinic Resource Sharing 1/19

5 - Planning and Evaluation

Revision Date
5-1 Title X Evaluation Plan 1/19
5-2 Pap Test Report 1/19
5-3 Internal Medical Audit 1/19
5-4 Medical Standards Committee 1/19
5-5 Montana Family Planning Data System 1/19

6 - Community Participation, Education, and Project Promotion

Revision Date
6-1 Community Participation 1/19
6-2 Community Education and Project Promotion 1/19

7 - Information and Education Materials Approval

Revision Date
7-1 Information and Education Committee 1/19
7-2 Health Education Approved Documents 1/19
7-3 Publication Disclaimer 1/19
7-4 Social Media Policy 1/19

8 - Sample Policies

Revision Date
8-1 Instructions for Creating Local Policies 1/19
8-2 Sample Limited English Proficient Persons 1/19
8-3 Sample Emergency Operations Plan 1/19
8-4 Sample Conflict of Interest Policy 1/19
8-5 Sample Mandatory Reporting Policy 1/19
8-6 Sample Financial Management Policy 1/19
8-7 Sample Charges, Billing and Collections Policy 1/19
8-8 Sample Determination of Income Policy 1/19
8-9 Sample Personnel Policies 1/19
8-10 Sample Orientation Education and Workforce Development Policy 1/19
8-11 Sample Orientation Checklist 1/19
8-12 Sample Acknowledgement Statement 1/19
8-13 Sample Memorandum of Understanding 1/19
8-14 Sample Social Media Policy 1/19
8-15 Sample Human Trafficking Policy 1/19
8-16 Sample General Consent Form 1/19

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