Need a Birth Certificate? Plan Ahead for October 21–25, 2026
The Montana Office of Vital Records is moving to a new records platform.
Birth certificates will not be issued at any state or county office from Oct. 21 through Oct. 25.
Statewide issuance will resume Monday, Oct. 26, 2026.
Thank you for your patience as we make this transition to better serve you.
Apostilles
If you are using a Montana birth or death certificate, or a marriage/divorce search letter in a foreign country, you may be required to obtain an Apostille.
While the Office of Vital Records issues the official documents, the Secretary of State performs the Apostille/Authentication.
While the Office of Vital Records issues the official documents, the Secretary of State performs the Apostille/Authentication.
How to Request an Apostille
To ensure a smooth process between our two agencies, please follow these steps:
- Request Your Document: Submit your application for a birth/death certificate or marriage/divorce search to the Office of Vital Records.
- Mark Your Application: Please clearly note on your application that the document is intended for an Apostille. Please note, a long form will be issued when an apostille is requested for a birth or death certificate.
- Coordinate with the Secretary of State: Contact the Montana Secretary of State’s Office to let them know a certificate or search letter is being prepared for authentication.
- Manage Separate Fees:
- To Vital Records: Pay the standard certificate/search fee.
- To Secretary of State: Pay the $10.00 fee per Apostille.
- Important: Do not combine these payments. Each agency requires its own separate check or money order.