Substance Abuse Management System (SAMS)
Instruction Manual

The Montana Substance Abuse Management System (SAMS) is administered by the Behavioral Health and Developmental Disorders Division of the Department of Public Health & Human Services (DPHHS). It is a required reporting process for all state approved chemical dependency programs. The SAMS information is used for planning, invoicing, reports and reporting, client case management; as well as the BHDD Chemical Dependency Bureau’s management and evaluation of program effectiveness.

 

The SAMS system has been designed to allow state approved chemical dependency programs to provide client services data to DPHHS, who in turn report the data to the federal government on a monthly basis. This document provides instructions for data entered into the SAMS system in an electronic format, as well as the collection in the form of reports and invoices, for both the provider and the bureau. It supersedes all previously dated material.

 

The Bureau takes Security of the SAMS System seriously. The system may only be accessed by persons once approval has been granted through the Bureau. If any persons have been found to have accessed the system using another individuals' access information who have not been granted access, the access which this person used will be permanently revoked.

Table of Contents

(Select links below to review each section)

Section Number Section
1 General Instruction
2 Client Information Screen
3 Client Admission Screen
4 Client Insurance Screen
5 Client Eligibility Screen
6 Client Diagnosis Screen
7 Client Drug Matrix Screen
8 Client Placement Screen
9 Client Treatment Screen
10 Client Discharge Screen
11 Client Follow-up Screen
12 Act Program Screen
13 SAMS Invoicing Screen
14 SAMS Admission Quick Reference
15 SAMS Invoicing Quick Reference Guide
16 SAMS Explanation of  Invoicing Terms
17 SAMS Checklist Hints for Entering SAMS Data
18 SAMS Group Therapy Service Screens
19 SAMS Transfer in Placement Screens
20 SAMS Discharge Quick Reference Guide
21 SAMS Frequently Asked Questions
22 SAMS Provider Maintenance
APPENDIX A SAMS Code Tables
APPENDIX B Service Code Tables
APPENDIX C Addiction Severity Index  Reference Guide
APPENDIX D Facility & Services Reference Guide