Electronic Case Reporting (eCR)

• The Montana Department of Public Health and Human Services (MTDPHHS) supports submission of Electronic Case Reporting (eCR) for Promoting Interoperability (PI) from Eligible Hospitals (EH) and Critical Access Hospitals (CAH).
  • NOTE: Promoting Interoperability does not apply for non-hospital providers. However, MTDPHHS can work with any provider or non-hospital facility that wants to implement eCR to help automate/facilitate the reporting of reportable conditions via eCR.
• Submission Methods: As of November 2021, MTDPHHS is only accepting eCRs through APHL Informatics Messaging Service (AIMS) Platform.
• The process of onboarding a facility to production eCR can take several months to complete. It is expected that the facility will continue to maintain a manual reporting feed throughout the onboarding process and beyond, until the MTDPHHS can do a QA check to validate the eCR matches the manual reporting feed.
• The reporting facility will be notified by MTDPHHS when they can turn off their manual reporting feed.

Syndromic Surveillance

• Submission of Emergency Department (ED) and Urgent Care visits in HL7 format
• Eligible Hospitals (EH) and Critical Access Hospitals (CAHs) with Emergency Departments may register
• Eligible Providers (EPs) may register only if emergency care (like an EH Emergency Department) is provided
• To establish a new Syndromic Surveillance connection, please complete the Promoting Interoperability survey at the bottom of the page
• If you are transitioning to a new EMR/EHR and have an established Syndromic Surveillance connection, please complete the Promoting Interoperability survey
• If you are unsure about whether your EP or CAH qualifies for an exclusion, you are encouraged to complete the Promoting Interoperability survey to receive an individualized review of your facility

Immunizations

• Submit electronic data to the immunization registry for eligible professionals (EP) and hospitals (EH) compliant with HL7 2.5.1 CDC Standards ²
• Ability to respond to bidirectional queries (QBP/RSP) starting on January 1, 2017 ³
• The capacity to receive NDC codes starting on January 1, 20173 (Note: CVX code will still be required)
• Transport method(s) supported:
  • HTTPS POST
  • SOAP
• CEHRT Editions accepted ⁴: 2014 & 2015 CEHRT

²https://www.cdc.gov/vaccines/programs/iis/technical-guidance/downloads/hl7guide-1-5-2014-11.pdf

³https://www.cdc.gov/ehrmeaningfuluse/docs/Guidance-for-Public-Health-Agencies-Meaningful-Use-in-2017.pdf

⁴https://www.cms.gov/regulations-and-guidance/legislation/ehrincentiveprograms/certification.html

Electronic Laboratory Reporting (ELR)

• Provide electronic submission of reportable laboratory results (ELR) for eligible hospitals (EH) only.
• To establish an ELR connection with MTDPHHS, please review the “Electronic Laboratory Reporting Onboarding Guide,” and then register for onboarding by completing the “DPHHS Public Health Promoting Interoperability Registration” survey located at the bottom of this page.
• If switching to a new EMR/EHR with an established ELR connection email midis@mt.gov to notify DPHHS of the switch and review the “ELR Onboarding When Switching Electronic Medical Record Systems” document to start the process.

Cancer Case Reporting

• Identify and report cancer cases electronically to the Montana Central Tumor Registry for eligible professionals.

The Center for Medicaid and Medicare’s (CMS) Electronic Health Record (EHR) Incentive Program, commonly known as Promoting Interoperability (previously known as Meaningful Use) and the Medicare Access and CHIP Reauthorization Act (MACRA) Quality Payment Program have expanded the use of EHR Systems and increased the ability for Eligible Hospitals, Critical Access Hospitals, Eligible Providers and Eligible Clinicians to efficiently report their public health data electronically through interoperablecol_fi health information technology (HIT). See the right-hand menu on the PI website for links to key PI information. 

 Important note about the continuation of the PI program 

The Medicare EHR incentive program has been combined with the Medicare provider quality reporting programs under the MACRA legislation. Eligible Clinicians are now reporting the Promoting Interoperability measures under the Medicare Quality Payment Program. Although there are some exemptions for this program, the PI program is not over. 

Check your individual or group eligibility on the QPP home page. 

Promoting Interoperability does NOT create a mandate for Public Health Agencies to: 

•  Set or clarify PI The standards have been created by the Office of the National Coordinator (ONC), and only ONC can interpret its intention in the standards 
• Certify providers as meeting any PI standard. ONC/CMS determine eligibility for incentive payments, and other providers are required to self-certify as having met ONC’s standards. Public Health’s role is maintaining public health registries and providing the Local Implementation Guide to delineate data exchange standards. 

• Adapt its public health registries to accommodate non-standard (i.e. other than HL7 2.5.1) Electronic Health Record (EHR) submissions. PI specifically requires that the EHR product be certified. However, certification alone does not guarantee successful interoperation. Public Health still has the responsibility to set the standards for data exchange to its registries to maintain the quality of the public health data. 
• Support the installation or configuration of any EHR. This is the vendor’s role.¹

1 https://www.cdc.gov/vaccines/programs/iis/meaningful-use/index.html 

1. Registration will be completed with the CDC’s National Healthcare Safety Network (NHSN).  
2. For more information on AUR reporting for the CMS Promoting Interoperability Program please visit the NHSN website.  

1. Antimicrobial Use & Resistance (AUR) Surveillance measure is now a required measure in the Public Health & Clinical Data Exchange Objective. 
2. The HER reporting period has increased from a continuous 90-day period to a minimum of a continuous 180-day period.