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Community Services Block Grant Manual

Community Services Block Grant Policy Manual

Printing the manual material found at this website for long-term use is not advisable. Department Policy material is updated periodically and it is the responsibility of the users to check and make sure that the policy they are researching or applying has the correct effective date for their circumstances.
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  1. Introduction
    1. The Community Services Block Grant Program
  2. General Information
    1. Bureau Organization Chart
    2. Montana Map
    3. Clarifying/Interpreting Policy or Procedure
    4. Manual Availability and Reproduction
  3. Legislation
    1. Community Services Block Grant (CSBG) Act Reauthorization 1998
    2. United States Code Title 42 Public Law 105-285
    3. Montana Code Annotated (MCA)
    4. Administrative Rules of Montana (ARM) for the Community Services Block Grant Program 37.2.901 - 27.2.925
  4. Administration
    1. CSBG Contract*
    2. CSBG State Plan*
    3. CSBG Montana Legal Liability
    4. County Sign-Offs
  5. Agency
    1. Tripartite Board Recommendations
    2. Needs Assessment
    3. Direct and Community-wide Services
    4. Resources
  6. Monitoring
    1. CSBG Monitoring Standards
    2. Montana Monitoring Process
    3. State Monitoring Tool*
    4. Board Survey Tool*
  7. Results Oriented Management and Accountability
    1. ROMA
    2. ROMA NASCSP Information Survey
    3. National Performance Indicators (NPI) Instruction Manual (NASCSP)
  8. Management
    1. United States Government Accountability Office - The Green Book
    2. GAO - Internal Control Management and Evaluation Tool
  9. CSBG Information Memoranda
    1. IM 10 – 1994 Community Services Block Grant Reauthorization Amendments 06/16/1994
    2. IM 20 – A discussion of Indirect Cost Rate Principals 04/23/1997
    3. IM 30 – Guidance on the interpretation of “Federal Public Benefit” under the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (PRWORA) P.L. 104-193 09/30/1998
    4. IM 37 – Definition and allowability of direct and administrative costs 05/31/1997
    5. IM 42 – Statutory requirements for designation priority of private nonprofit organizations over political subdivisions as eligible entities in unserved areas 04/10/2000
    6. IM 49 – Program Challenges, Responsibilities and Strategies-FY 2001-2002 02/21/2001
    7. IM 50 – Policy Guidance on Serving Persons with Limited English Proficiency 04/05/2001
    8. IM 60 – Duties and Interests with Respect to Property Purchased, Constructed, or Improved by an Eligible Entity Using Block Grant Funds Provided Under Public Law 105-285 Section 678 (a) (10 and (2) Limitation on Use of Funds and the Secretary’s Right to Waive the Prohibition 02/06/2002
    9. IM 81 – Updated Guidance on Voter Registration Activities 08/01/2004
    10. IM 82 – Tripartite Boards 03/23/2005
    11. IM 89 – Healthy Marriage Initiative under CSBG 07/20/2005
    12. IM 97 – Guidance on the CSBG requirement to monitor Eligible Entities 10/10/2006
    13. IM 102 – CSBG Application and Plan
    14. IM 103 – Training, Technical Assistance, and Capacity Building for the Community Services Block Grant Program 08/24/2007
    15. IM 104 – Rescue and Restore Victims of Human Trafficking 11/01/2007
    16. IM 116 - Guidance on Corrective Action, Termination or Reduction of Funding for CSBG Eligible Entities 04/02/2010
    17. IM 117 - To Inform State CSBG Lead Agencies of the CSBG Monitoring Schedule for FY 2011, 2012 and 2013 08/25/2010
    18. IM 126 - Use of CSBG funds to support summer jobs for youth 03/22/2012
    19. IM 129 - Use of Funds to Support Summer Jobs 04/12/2013
    20. IM 135 - Federal Matching Requirements HUD McKinney-Vento 06/04/2014
    21. IM 138 - State Establishment of Organizational Standards for CSBG Eligible Entities 01/26/2015
    22. IM 139 - Federal Matching Requirements AmeriCorps 03/19/2015
    23. IM 143 - Use of Resources to Support Information and Referral for Affordable Care Act (ACA) Benefits and Services 09/14/2015
    24. IM 144 - State and Federal Accountability Measures and Data Collection Modernization 10/02/2015
    25. IM 149 - Strengthening Outcomes Through Two-Generation Approaches 08/15/2016
    26. IM 150 - Use of the American Customer Satisfaction Index (ACSI) to Improve Network Effectiveness 08/22/2016
    27. IM 151 - Training and Technical Assistance Strategy 01/20/2017
    28. IM 152 - Annual Report 01/20/2017
  10. Financial
    1. Fiscal Procedures
    2. 45 CFR Part 74
    3. Equipment Disposition
    4. Uniform Guidance

*Copies of the CSBG Contract, State Plan and attachments, State Monitoring Tool and Board Survey Tool are available by request at the Department of Public Health and Human Services, Intergovernmental Human Services Bureau, 1400 Carter Drive, P.O. Box 202956, Helena, MT 59620