Community Services Block Grant Policy Manual

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  1. Introduction
    1. The Community Services Block Grant Program
    2. HHS Office of Community Services Resources
  2. General Information
    1. Montana Map
    2. Clarifying/Interpreting Policy or Procedure
    3. Manual Availability and Reproduction
    4. Policy Bulletin: CSBG Assistance and COVID-19
  3. Legislation
    1. Community Services Block Grant (CSBG) Act Reauthorization 1998
    2. 42 U.S. Code Chapter 106 - Community Services Block Grant Program
    3. United States Code Title 42 Public Law 105-285
    4. Montana Code Annotated (MCA)
    5. Administrative Rules of Montana (ARM) for the Community Services Block Grant Program 37.2.901 - 27.2.925
  4. Administration
    1. CSBG Contract*
    2. CSBG State Plan*
    3. CSBG CARES Act State Plan - For a copy, please email Julianna Crowley, CSBG Program Specialist jcrowley@mt.gov
    4. CSBG Montana Legal Liability
    5. County Sign-Offs
  5. Agency
    1. Tripartite Board Recommendations
    2. Needs Assessment
    3. Direct and Community-wide Services
    4. Resources
  6. Monitoring
    1. CSBG Monitoring Standards
    2. Montana Monitoring Process
    3. State Monitoring Tool*
    4. Board Survey Tool*
  7. Results Oriented Management and Accountability
    1. ROMA
    2. ROMA Next Gen
    3. Annual Report
  8. Management
    1. United States Government Accountability Office - The Green Book
    2. GAO - Internal Control Management and Evaluation Tool
  9. CSBG Information Memoranda (Most relevant listed below, in order of most current to oldest)
    1. IM No 161 Use of CSBG Resources to Support COVID-19 Vaccination Efforts. April 2, 2021
    2. IM No. 159 CSBG COVID-19 Flexibilities Extended FY 2020, November 5, 2020
    3. IM No. 158 Cares Act Supplemental Administrative Guidance, May 8, 2020
    4. IM No. 157 CSBG Immediate Guidance on COVID-19 Response, April 13, 2020
    5. IM No. 156 CSBG Disaster Relief Supplemental Funds, November 19, 2019
    6. IM No. 154 CSBG Disaster Flexibilities and Waivers, March 7, 2018
    7. IM No. 150 Use of the American Customer Satisfaction Index (ACSI) to Improve Network Effectiveness, August 22, 2016
    8. IM No. 149 Strengthening Outcomes Through Two-Generation Approaches, August 15, 2016
    9. IM No. 144 CSBG State and Federal Accountability Measures and Data Collection Modernization, October 2, 2016
    10. IM No. 143 Use of CSBG Resources to Support Information and Referral for Affordable Care Act (ACA) Benefits and Services, September 14, 2015
    11. IM No. 139 Federal Matching Requirements AmeriCorps, March 19, 2015
    12. IM No. 138 State Establishment of Organizational Standards for CSBG Eligible Entities, January 26, 2015
    13. IM No. 135 Federal Matching Requirements HUD McKinney-Vento, June 4, 2014
    14. IM No. 130 How Direct CSBG Funding is Developed for New Tribes, June 6, 2013
    15. IM No. 129 Use of CSBG funds to support summer jobs for youth and related services, April 12, 2013
    16. IM No. 126 Use of CSBG funds to support summer jobs for youth, April 25, 2012
    17. IM No. 123 Reorganization of CSBG T/TA Resources – A New Strategy for Excellence, May 4, 2011
    18. IM No. 122 Final Liquidation and Closeout Expectations of FY 2009 CSBG ARRA Funds, May 1, 2011
    19. IM No. 119 Guidance for Implementation of Making Work Pay Tax Credit, February 17, 2010
    20. IM No. 116 Corrective Action, Termination, or Reduction of Funding, April 2, 2010
    21. IM No. 109 Recovery Act - States, April 9, 2009
    22. IM No. 104 Rescue and Restore Victims of Human Trafficking, November 1, 2007
    23. IM No. 103 CSBG Strategic Plan - Final Strategic Plan,September 6, 2007
    24. IM No. 102 CSBG Monitoring Checklist
    25. IM No. 97 Guidance on the CSBG Requirement to Monitor Eligible Entities, October 10, 2006
    26. IM No. 94 FY 2006 Head Start Terminal and Follow-Up Reviews in Community Action Agencies - Immediate and Long-Term Opportunities, January 13, 2006
    27. IM No. 93 Community Food and Nutrition Formula Grant Program, January 12, 2006
    28. IM No. 89 Healthy Marriage Initiative Under CSBG, July 20, 2005
    29. IM No. 82 Tripartite Boards, March 23, 2005
    30. IM No. 81 Updated Guidance on Voter Registration Activities, December 14, 2004
    31. IM No. 73 Partnership Initiative to Increase Financial Literacy and Asset Formation for Low-Wage Earning Households, August 19, 2003
    32. IM No. 61 FY 2001 CSBG Carryover Funds, February 20, 2002
    33. IM No. 60 Duties and Interests With Respect to Property, Purchased, Constructed, or Improved by an Eligible Entity, February 6, 2002
    34. IM No. 51 Special State Technical Assistance, April 27, 2001
    35. IM No. 50 Policy Guidance on Serving Persons With Limited English Proficiency, April 5, 2001
    36. IM No. 42 Statutory Requirements for Designation Priority of Private Non-Profit Organizations Over Political Subdivisions as Eligible Entities in Unserved Areas, April 10, 2000
    37. IM No. 39 Program Authorized Under the Workforce Investment Act: Unified State Plan Block Appropriation and Allocations, December 16, 1999
    38. IM No. 37 Definition and Allowability of Direct and Administrative Cost Block Appropriation and Allocations, December 10, 1999
    39. IM No. 32 Programs Authorized Under the Workforce Investment Act: Unified State Plan, April 20, 1999
    40. IM No. 30 Guidance on the Interpretation of Federal Public Benefit, September 30, 1998
    41. IM No. 20 A Discussion of Indirect Cost Rate Principles, April 23, 1997
    42. IM No. 10 1994 CSBG Reauthorization Amendments, June 16, 1994
    43. IM No. 3 Prohibition Against the Use of CSBG Funds Related to the Purchase or Improvement of Real Property and the Secretary's Right to Waive the Prohibition, March 14, 1993
  10. Financial
    1. Fiscal Procedures
    2. 45 CFR Part 74
    3. Equipment Disposition
    4. Uniform Guidance

*Copies of the CSBG Contract, State Plan and attachments, State Monitoring Tool and Board Survey Tool are available by request at the Department of Public Health and Human Services, Intergovernmental Human Services Bureau, 1400 Carter Drive, P.O. Box 202956, Helena, MT 59620