Community Services Block Grant Policy Manual

Printing the manual material found at this website for long-term use is not advisable. Department Policy material is updated periodically and it is the responsibility of the users to check and make sure that the policy they are researching or applying has the correct effective date for their circumstances.
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  1. Introduction
    1. The Community Services Block Grant Program
    2. HHS Office of Community Services Resources
  2. General Information
    1. Montana Map
    2. Clarifying/Interpreting Policy or Procedure
    3. Manual Availability and Reproduction
    4. Policy Bulletin: CSBG Assistance and COVID-19
  3. Legislation
    1. Community Services Block Grant (CSBG) Act Reauthorization 1998
    2. 42 U.S. Code Chapter 106 - Community Services Block Grant Program
    3. United States Code Title 42 Public Law 105-285
    4. Montana Code Annotated (MCA)
    5. Administrative Rules of Montana (ARM) for the Community Services Block Grant Program 37.2.901 - 27.2.925
  4. Administration
    1. CSBG Contract*
    2. CSBG State Plan*
    3. CSBG Montana Legal Liability
    4. County Sign-Offs
  5. Agency
    1. Tripartite Board Recommendations
    2. Needs Assessment
    3. Direct and Community-wide Services
    4. Resources
  6. Monitoring
    1. CSBG Monitoring Standards
    2. Montana Monitoring Process
    3. State Monitoring Tool*
    4. Board Survey Tool*
  7. Results Oriented Management and Accountability
    1. ROMA
    2. ROMA Next Gen
    3. Annual Report
  8. Management
    1. United States Government Accountability Office - The Green Book
    2. GAO - Internal Control Management and Evaluation Tool
  9. CSBG Information Memoranda (Most relevant listed below, in order of most current to oldest)
    1. IM No 163 - Mortgage Payment Assistance - August 9, 2022
    2. IM No 162 - Terminology Changes - August 10, 2021
    3. IM No 161 Use of CSBG Resources to Support COVID-19 Vaccination Efforts. April 2, 2021
    4. IM No. 159 CSBG COVID-19 Flexibilities Extended FY 2020, November 5, 2020
    5. IM No. 158 Cares Act Supplemental Administrative Guidance, May 8, 2020
    6. IM No. 157 CSBG Immediate Guidance on COVID-19 Response, April 13, 2020
    7. IM No. 156 CSBG Disaster Relief Supplemental Funds, November 19, 2019
    8. IM No. 154 CSBG Disaster Flexibilities and Waivers, March 7, 2018
    9. IM No. 150 Use of the American Customer Satisfaction Index (ACSI) to Improve Network Effectiveness, August 22, 2016
    10. IM No. 149 Strengthening Outcomes Through Two-Generation Approaches, August 15, 2016
    11. IM No. 144 CSBG State and Federal Accountability Measures and Data Collection Modernization, October 2, 2016
    12. IM No. 143 Use of CSBG Resources to Support Information and Referral for Affordable Care Act (ACA) Benefits and Services, September 14, 2015
    13. IM No. 139 Federal Matching Requirements AmeriCorps, March 19, 2015
    14. IM No. 138 State Establishment of Organizational Standards for CSBG Eligible Entities, January 26, 2015
    15. IM No. 135 Federal Matching Requirements HUD McKinney-Vento, June 4, 2014
    16. IM No. 130 How Direct CSBG Funding is Developed for New Tribes, June 6, 2013
    17. IM No. 129 Use of CSBG funds to support summer jobs for youth and related services, April 12, 2013
    18. IM No. 126 Use of CSBG funds to support summer jobs for youth, April 25, 2012
    19. IM No. 123 Reorganization of CSBG T/TA Resources – A New Strategy for Excellence, May 4, 2011
    20. IM No. 122 Final Liquidation and Closeout Expectations of FY 2009 CSBG ARRA Funds, May 1, 2011
    21. IM No. 119 Guidance for Implementation of Making Work Pay Tax Credit, February 17, 2010
    22. IM No. 116 Corrective Action, Termination, or Reduction of Funding, April 2, 2010
    23. IM No. 109 Recovery Act - States, April 9, 2009
    24. IM No. 104 Rescue and Restore Victims of Human Trafficking, November 1, 2007
    25. IM No. 103 CSBG Strategic Plan - Final Strategic Plan,September 6, 2007
    26. IM No. 102 CSBG Monitoring Checklist
    27. IM No. 97 Guidance on the CSBG Requirement to Monitor Eligible Entities, October 10, 2006
    28. IM No. 94 FY 2006 Head Start Terminal and Follow-Up Reviews in Community Action Agencies - Immediate and Long-Term Opportunities, January 13, 2006
    29. IM No. 93 Community Food and Nutrition Formula Grant Program, January 12, 2006
    30. IM No. 89 Healthy Marriage Initiative Under CSBG, July 20, 2005
    31. IM No. 82 Tripartite Boards, March 23, 2005
    32. IM No. 81 Updated Guidance on Voter Registration Activities, December 14, 2004
    33. IM No. 73 Partnership Initiative to Increase Financial Literacy and Asset Formation for Low-Wage Earning Households, August 19, 2003
    34. IM No. 61 FY 2001 CSBG Carryover Funds, February 20, 2002
    35. IM No. 60 Duties and Interests With Respect to Property, Purchased, Constructed, or Improved by an Eligible Entity, February 6, 2002
    36. IM No. 51 Special State Technical Assistance, April 27, 2001
    37. IM No. 50 Policy Guidance on Serving Persons With Limited English Proficiency, April 5, 2001
    38. IM No. 42 Statutory Requirements for Designation Priority of Private Non-Profit Organizations Over Political Subdivisions as Eligible Entities in Unserved Areas, April 10, 2000
    39. IM No. 39 Program Authorized Under the Workforce Investment Act: Unified State Plan Block Appropriation and Allocations, December 16, 1999
    40. IM No. 37 Definition and Allowability of Direct and Administrative Cost Block Appropriation and Allocations, December 10, 1999
    41. IM No. 32 Programs Authorized Under the Workforce Investment Act: Unified State Plan, April 20, 1999
    42. IM No. 30 Guidance on the Interpretation of Federal Public Benefit, September 30, 1998
    43. IM No. 20 A Discussion of Indirect Cost Rate Principles, April 23, 1997
    44. IM No. 10 1994 CSBG Reauthorization Amendments, June 16, 1994
    45. IM No. 3 Prohibition Against the Use of CSBG Funds Related to the Purchase or Improvement of Real Property and the Secretary's Right to Waive the Prohibition, March 14, 1993
  10. Financial
    1. Fiscal Procedures
    2. 45 CFR Part 74
    3. Equipment Disposition
    4. Uniform Guidance

*Copies of the CSBG Contract, State Plan and attachments, State Monitoring Tool and Board Survey Tool are available by request at the Department of Public Health and Human Services, Intergovernmental Human Services Bureau, 1400 Carter Drive, P.O. Box 202956, Helena, MT 59620