Grants for Licensed & Registered Child Care Programs

Child Care Stabilization Grant Opportunity - Application is Closed

The final application period will open on Friday, July 1, 2022.

Important Updates

Licensed and Registered child care providers are eligible to apply for funding to stabilize their child care business.  This includes support to maintain or resume offering child care services. Funds can be used for operating expenses like personnel costs, rent and utilities, health and safety training, facility maintenance, equipment and more.

Providers could receive grant funds up to 45% of their operating expenses. Initially, DPHHS indicated that providers might receive 80 - 100% of their operating costs. Based on the applications submitted thus far from eligible providers, DPHHS has adjusted its estimates for all eligible providers based on available funding. Eligible licensed and registered child care businesses should still consider applying.

Allowable operating expenses include:

  • Personnel costs including benefits, premium pay, bonuses, and recruitment and retention
  • Rent or mortgage
  • Facility expenses including utilities, insurance, maintenance, and minor improvements
  • Personal protective equipment (PPE) including cleaning and sanitation supplies and services
  • Training and professional development for staff on health and safety practices
  • Equipment and supplies in response to COVID-19
  • Goods and services necessary to maintain or resume services

Are You Eligible for the Montana One Time Child Care Stabilization Grant?

Answer Yes or No to each of the questions: 

  1. Is your child care business licensed or registered by Montana Child Care Licensing?            
  2. Is your child care business in good standing with Montana Child Care Licensing?                
  3. Are you open and providing child care or temporarily closed due to public health, financial hardship, or other reasons relating to the COVID-19 public health emergency? 
  4. Is your business registered and current with the Montana Secretary of State?                                                                                                  

If you said yes to all the questions, you are eligible!

If you are not licensed or registered by Montana Child Care Licensing, contact your regional Child Care Resource and Referral Agency  

Register or update your business with the Montana Secretary of State


For Center, Group, and Family Providers:

If you are eligible, make sure you are prepared!

DPHHS will be accepting Child Care Stabilization grant applications in early October! The checklist below will help guide you as you prepare to complete the application. You may need to contact your bookkeeper to answer questions on your business expenses.  

  • eMACS account (you will need an email account)
    • Use commodity code 5801
  • PV #
  • Registration with the Montana Secretary of State
  • Average enrollment by child’s age in January 2020
  • Current average enrollment by child’s age
  • Salary scale
  • Current monthly allowable operating expenses for:
    • Personnel
    • Rent, mortgage, and facility maintenance
    • Personal protective equipment (PPE), cleaning and sanitation supplies and services
    • Health and safety training
    • Equipment and supplies to respond to COVID-19
    • Goods and services necessary to maintain or resume child care services
  • COVID-19 relief funds your business has already received
  • Bank account and routing number.
    • You do not need your bank account information to apply, but it will be needed to complete your grant contract and receive payment.
  • W-9 
    • You do not need your W-9 to apply, but it may be requested to complete your grant contract.
    • How to complete a W-9
  • Consider opting in to Infant and Early Childhood Mental Health Consultation (IECMHC)


Registered Family, Friend, and Neighbor Provider information


For questions, contact the ARPA Contact Center at 844-406-ARPA (2772)

The information in the sample applications is for reference only. Each child care program will have unique information. Please use your unique information to complete your application.

Note: The application template was revised on March 21. Applications submitted must use the current application template.

 Center Sample Application

Family Sample Application

Group Sample Application

Center, Group, and Family Care Provider Application is Closed

The final application period will open on Friday, July 1, 2022.

All application periods are subject to available funding.

Applications Periods are:

  • October 7, 2021 - December 15, 2021 now closed
  • January 4, 2022 - January 31, 2022 now closed
  • April 1, 2022 - April 30, 2022 now closed
  • July 1, 2022 - July 30, 2022

Step 1: Provider takes the Eligibility Quiz

Step 2: If the provider is eligible, apply to the grant

Step 3: DPHHS processes and reviews the application

Step 4: Provider receives a request for additional information, a notice of award, or a denial letter

Step 5: Provider receives funds quarterly

Step 6: Provider submits quarterly reports to DPHHS

Step 7: DPHHS monitors provider funds

Montana Child Care Stabilization Grant Active Application Status

Thank you for applying for the Montana Child Care Stabilization Grant. Please enter your PV# to check the status of your application. For example, if your PV is PV123456, you would enter "123456." This dashboard will be updated every Thursday by 5:00pm MT.

Active Application Status Key

Received: The review team has downloaded your application from eMACS.

Under Review 1: Your application is in the first level of review and your Montana Child Care License status is being verified. If anything is needed from you to complete the first level of review, the review team will reach out to you.

Under Review 2: The first review team member has finished reviewing your application and license. Your application has been submitted for final review.

Requesting Information: Either the first or second reviewer has requested additional information from the provider and/or State Child Care Licensing regarding your expenses or license.

Review Complete: The application has been reviewed and is pending award determination.

Letter of Intent: A letter of intent to award with the amount of your award and W-9/EFT forms have been emailed to the address listed on the application.

Contract Pending: Your W-9/EFT forms are complete, and a contract is being drafted.

Contract Emailed: Your contract has been emailed to the address listed on your application.

Contract Finalized: Both parties (the provider and the State) have signed the application.

Payment/Reporting: You have entered into a contract with the State of Montana for the Montana Child Care Stabilization Grant. Reporting and Payments will occur quarterly, subject to availability of funding and provider license standing.

Resubmit: You have been asked to resubmit your application through eMACS. Visit eMACS to submit for the current application cycle.


The Montana Child Care Stabilization Grant Quarterly Report is due on Friday, April 29 for contracts with a start date of January 1. The reporting period is January 1 through March 31, 2022.

Please watch the following video for detailed instructions on completing the quarterly report.  

Need More Information?

 ARPA Contact Center: 844-406-ARPA (2772)

Visit the ARPA Contact Center at

Hours of Operation: Monday through Friday, 8:00am to 5:00pm