File Transfer Service for New Hire Reporting

Please make sure your files are in the ASCII format  or the Excel format  provided below for submission.

Note: Do not use any punctuation when reporting new hires online or electronically as it will cause an error in the file.

To send your files:

  1. Log into Okta or create an account
  2. Click the link "ITSD File Transfer Service"
  3. Click the link "Send a new file or files"
  4. Browse to find the file you wish to send. Click the “Upload” then click “Continue”.
  5. Under “General” click on “ State Employee or Customer”.
  6. Under “Recipients” enter the following email address: and click “Search”. This will populate the “To” box.
  7. In the “Message” box type the following information:
    1. Your Contact info including name, phone number, and email address. (This information will be used to contact you should there be an issue with the file.)
    2. Type your company name and current date in the “enter the name of the company" section. (example: CompanyNameMMDDYYYY )
  8. Click “Send”
  9. Go to “File” on your navigation bar to print your Sent Receipt for your records.

Help Desk:   (406) 444-2000
*New Hire Reporting staff will be unable to assist with Okta issues, please contact the Okta help desk at the number provided.

New Hire Reporting Program: 1-888-866-0327